Reference Materials

Parade, Motorcade or Special Events Permits

Aloha, this web page was created to try and answer your questions on how to obtain a Parade/Motorcade, Run/Walk, Cycling, Biathlon, Triathlon, or Neighborhood Block Party Permit.

The following is an informational guide which is provided to you by the City and County of Honolulu, Department of Transportation Services. The information contained in this guide is the most current at the time of its publication, but users are encouraged to confirm this with the latest information available in the Traffic Code of the City and County of Honolulu and the State of Hawai'i Traffic Laws and City and County of Honolulu DTS Administrative Rules, Title 23.

First Amendment Activities

First Amendment parades activities include "expressive activities," the principal object of which is the expression, dissemination, or communication by verbal, visual, literary, or auditory means of political, religious, philosophical, or ideological opinions, views, or ideas and for which no fee is charged or required as a condition of participation in or attendance at such activity.  For more information on the rules and regulations concerning First Amendment parades and activities, City and County of Honolulu DTS Administrative Rules, Title 23.

The City Department of the Corporation Counsel shall determine if an application meets the above requirements.  Once this determination has been made, the City shall be permanently enjoined from enforcing the typical permit requirements and will compile with the following:

    1. Where the applicant has submitted a complete application, the maximum filing period shall be 5 working days.
    2. The insurance requirements shall be waived if an applicant for a parade permit self-certifies in writing that the applicant is (1) unable to obtain the insurance coverage required, or (2) unable to pay for such insurance coverage.
    3. The City shall accept an applicant's self-certification with respect to compliance with worker's compensation insurance requirements.  
    4. The Director may impose requirements for applicants to provide police assistance with control of vehicle and pedestrians traffic only to the extent that such requirements are uniform for all parades with similar duration, route and number of participants, vehicles and animals and do not very with the views being expressed by the participants.  Requirements shall not unduly restrict the parade participants.  The Honolulu Police Department may provide such assistance to the extent that providing such assistance is necessary and feasible.   Please refer to the City and County of Honolulu DTS Administrative Rules, Title 23 for specifics and costs associated with this effort. 
    5. Sunday restriction does not apply to First Amendments Activities.
    6. The applicant is required to make best efforts for collection and removal of trash, garbage, and litter and for publicizing the parade.
    7. Applicants shall not be required to consult with or obtain the approval of any neighborhood board, community association or property owner. 

When is a Permit Required?

A permit is required for a march, procession, assembly or for any activity on a public street, sidewalk or alley which does not comply with normal and usual traffic regulations or controls.

Deadline for Filing Permit Application

A permit must be filed not less than ninety (90) calendar days (5 days for 1st amendment permits) and not more than three hundred sixty-five (365) calendar days prior to the event. For events in the Waikīkī Special District, the deadline for applications is August 31 of the year preceding the event. Please contact us for Waikīkī Special District application forms.

  • First Amendment parades activities include "expressive activities," the principal object of which is the expression, dissemination, or communication by verbal, visual, literary, or auditory means of political, religious, philosophical, or ideological opinions, views, or ideas and for which no fee is charged or required as a condition of participation in or attendance at such activity." 
  • For more information on the rules and regulations concerning First Amendment parades and activities, please see City & County of Honolulu Administrative Rules, Title 23, Section 23-1-14

Where to Apply

Google Map of DTS
Street Usage Section
Department of Transportation Services
City & County of Honolulu
Frank F. Fasi Municipal Building
650 South King Street, Second Floor
Honolulu, Hawai'i 96813-3017

Get directions to DTS

Permit Processing Hours

8:00 a.m. to 12:00 p.m., 12:45 p.m. to 4:00 p.m.,
Monday through Friday (except holidays).
Noon to 12:45 p.m., counter is closed for lunch.

Documents Required when Submitting Permit Application

(See Forms to see what info is required)

  1. Parade/Motorcade: A detailed lineup showing the order of each unit in the parade/motorcade; complete "APPLICATION/PERMIT FOR PARADE/SPECIAL EVENT".
  2. Neighborhood Block Party Street Closure: A plan showing dimensions and the locations of booths and stages and the locations of stand-by pipes and fire hydrants; complete "WORK SHEET REQUESTING A BLOCK PARTY".
  3. Run/Walk, Cycling, Biathlon/Triathlon Event: A map of the race route and a copy of the entry form; complete "WORK SHEET REQUESTING A RUN/WALK".

Additional Clearances Needed

Before a permit can be issued, the applicant must secure permission and/or obtain other clearances and/or permits from, but not limited to, the following:

  1. DFM, Division of Public Building & Maintenance (PB&EM), phone 768-7731, prior to using grounds surrounding City Hall, the Frank F. Fasi Municipal Building, and Annexes.
  2. Department of Parks & Recreation, respective park director, prior to using any City parks, beaches, malls and landscaped medians.
  3. Department of Facility MaintenancePothole Hotline ph. 768-7777, to request to patch pot holes along the route and/or for cleaning of the street with street sweepers.
  4. Department of Facility Maintenance, Traffic Electrical Maintenance Services Branch, ph. 768-5300, prior to erecting banner(s) and/or sign(s) on street lights, and/or signal lights.
  5. The above-clearances may not apply or may be waived for First Amendment a parade permit

Insurance Requirements

The applicant shall, concurrently with the approval of this Parade/Motorcade or Special Event permit, procure at their own expense, the following insurance coverage (The following insurance requirements will not apply to First Amendment activities, so long as the applicant for a parade permit self-certifies that the applicant is (1) unable to obtain the insurance coverage required, or (2) unable to pay for such insurance coverage.):

  1. General liability insurance (Comprehensive form) covering bodily injury, including death, personal injury and property damage, with limits of not less than $500,000 Combined Single Limit (CSL) per occurrence, and including the following supplemental coverage or endorsements:
    1. If alcoholic beverages are to be sold or served, Liquor Liability, with limits of not less than $500,000 CSL per occurrence;
    2. If food or food products are to be sold or served, Products Liability, with annual aggregate limits of not less than $500,000.
  2. Workers' Compensation insurance, as required by State statutes (Phone number 586-9165, for more information), covering APPLICANT'S employees and volunteers working in any capacity in connection with the Parade/Motorcade or Special Event permit. For First Amendment Activities, the City shall accept an applicant's self-certification with respect to compliance with worker's compensation insurance requirements.  
  3. All insurance required above shall name the City & County of Honolulu as an additional insured.
    1. Copies of, or certificates of insurance shall be filed by the applicant at least sixty (60) calendar days prior to the date of the event with DTS.
    2. Such policies shall contain a clause whereby the insurance company agrees to give notice in writing to the Director of DTS, of any cancellation or alteration of such policies at least ten (10) days prior to such cancellation or alteration.
  4. When a State highway is also utilized, all insurance required above shall name the State of Hawai'i as an additional insured.
    1. Copies of, or certificates of insurance (separate from City's; do not stack certificate holder) shall be filed by the applicant at least fifteen (15) days prior to the date of the event, through the State Department of Transportation (HDOT) to the Director of DTS;
    2. Such policies shall contain a clause whereby the insurance company agrees to give notice in writing to HDOT, of any cancellation or alteration of such policies at least ten (10) days prior to such cancellation or alteration.

Conditions for Issuance of Permit

Any permit which is granted for any event may contain conditions and restrictions intended to reduce or minimize the dangers and hazards to vehicular and pedestrian traffic, impacts to the surrounding community and general public health, safety and welfare.

Restrictions

  1. No parade or activity will be permitted between the hours of 5:30 a.m. to 8:30 a.m., and 3:30 p.m. to 6:00 p.m., Monday through Friday, except holidays.
  2. No parade will be permitted on Sundays unless concurrence can be obtained from HPD Traffic Division, Solo Bike Detail. They may be contacted at 529-3189. Otherwise, special duty officers must be hired through HPD's Personnel Division, Special Duty Section (Does not apply for first amendment activities).
  3. In the Central Business District, a parade or activity will be permitted only on weekends and holidays, or after 6:00 p.m. on weekdays. Parades held on Sundays must obtain prior concurrence from HPD Traffic Division, Solo Bike Detail.
  4. No parade or activity will be permitted to use or travel the entire distance on Hotel Street, from Richards Street to North King Street.
  5. No parade or activity will be permitted for the sole purpose of advertising the goods, wares or merchandise of a particular business establishment, or for the purpose of advertising support of a political candidate.
  6. Only one parade or activity will be permitted on any given day on any street.
  7. Any parade or activity in the Waikīkī Special District will be subject to the Revised Rules & Regulations Relating to Parades and Activities.
  8. These restictions may not apply or may be waived for a First Amendment Parade.

Applicant's Duties

The applicant shall be responsible for, but not limited to the following:

  1. Informing all participants of a cycling, running, and walking event, that they DO NOT have the right-of-way en route and shall comply with all traffic regulations, unless otherwise directed by a Police Officer.
  2. Making arrangements with HPD for escorts and/or traffic control posts for the following (For First Amendment Activities, the Director shall waive such police assistance requirements to the extent that an applicant for a parade permit self-certifies, in writing, that the applicant is (1) unable to obtain such assistance, or (2) unable to pay for such police assistance): 
    1. Special Events: Personnel Division, Special Duty Section. Phone number 529-3313.
    2. Parades: Traffic Division, Solo Bike Detail. Phone number 529-3189.
    3. Police Special Duty requests must be submitted at least sixty (60) calendar days prior to event.  
  3. Arranging to have additional police officers stationed at traffic posts adjacent to the route to control the traffic flow diverted from the route of the parade and/or special event, when requested (Does not apply to First Amendment activities, so long as the applicant for a parade permit self-certifies that the applicant is (1) unable to obtain the police coverage required, or (2) unable to pay for such police coverage). For First Amendment Activities, the Director shall waive such police assistance requirements to the extent that an applicant for a parade permit self-certifies, in writing, that the applicant is (1) unable to obtain such assistance, or (2) unable to pay for such police assistance).
  4. Publicizing the parade and/or special event through the media, including newspapers, radio and/or television stations, with explicit considerations given to temporary traffic restrictions, such as street closures and parking restrictions, associated with the parade and/or special event. For First Amendment activities, the applicant is required to make best efforts.
  5. Providing for the collection and removal of all trash, garbage and litter caused by or arising out of the parade and/or special event. For First Amendment activities, the applicant is required to make best efforts.
  6. Provisions that any damages and/or litigations along the parade route and/or special event location and repairs to be made as good as or better than the original condition.
  7. Assigning personnel to immediately remove and dispose of animal droppings from the animals participating in the parade.
  8. Verifying that each vehicle participating in the parade/motorcade has a current and appropriate insurance coverage and safety check, as required by State statutes.
  9. Assigning personnel to immediately stop all music, and items of equipment that produces sounds or noise on Kalākaua Avenue at Monsarrat Avenue for parades ending at the Waikīkī Shell parking lot.
  10. Obtaining the written approval of the affected Neighborhood Board, and/or property owners, and/or buisness, community association by an authorized personnel, when requested by DTS (Not required for First Amendment permit).
  11. Including indemnification for the City and County of Honolulu, and when applicable, the State of Hawai'i, in their covenant not to sue (Not required for First Amendment permit).

Further Information

For further information, please call: (808) 768-8387.