Subject Index for Advisory Opinions 1 to 307; 2001-1 to 2012-4

Abstention from voting -- 22, 97, 98, 99, 105, 106, 184, 198 , 199 , 214 , 216 , 218 , 225 , 234 , 240, 2007-1, 2011-3

See, Guidelines on Abstention from Voting, revised July 13, 1995

Advertisements

use of City title -- 115 (Superceded by Guidelines for Appearances in Advertisements, revised July 13, 1995 ), 2004-7

          political -- 185, Guidelines on Campaign Activities, revised April 20, 2004

with City funds -- 185

See, Guidelines for Appearances in Advertisements, revised July 13, 1995

Against interest of city -- 14, 81, 166 , 267, 2004-6, 2010-1, 2011-7

Appearance before city agency

appearance before Council is not an appearance before an agency -- 291 , 303

          appearance on behalf of own interest  -- 298

appearance in official capacity -- 2010-5

defined -- 277 , 291 , 298 , 299, 2004-6, 2010-1, Guidelines on Employment after Leaving City Service, revised August 27, 2004

ministerial or discretionary act -- 248 , 298

quasi-judicial / quasi-legislative powers -- 23, 72, 109, 277 , 289

personal appearance vs assistance -- 299, 2001-3, 2004-3

police officer as security guard -- 299 

reasonable time to complete previous work -- 201

union, on behalf of public employees -- 2004-6

use of professional stamp as appearance -- 15, 189 , 201, 299, 2001-3

other -- 14, 20, 36, 63, 96, 97, 105, 152, 163, 173, 248, 262, 283, 2004-3, 2010-1

Business transaction or activity -- See, Financial interest

Campaign assistance or political activities -- See, Fair and equal treatment

Charge of violation of standards of contract -- 2009-3, 2011-4

City Council

Annual Contingency Allowance -- 2010-2

"application" broadly interpreted -- 176

gift policy -- Gifts to City Agencies

not a "city agency" -- 291, 303 

 

quasi-judicial vs. legislative act -- 72, 109

Civil Fines -- 2010-2, 2011-1, 2011-3

Compensation from other sources for city work -- 63, 85, 123, 128, 130, 144 , 165

relationship to city job duties -- 2009-3, 2009-5

witness fees as compensation -- 2009-3, 2009-5

Complaints

designation of legal counsel as complainant -- 2009-3, 2011-4

          oral -- 2006-1

Conditions upon entering city service -- 247 , 251 , 256 , 262 , 276 , 278 , 279 , 286 , 289 , 291

          See, Conflicts of interest, limitations to avoid    

Confidential information

disclosure or use of -- 17, 18, 19, 20, 34, 46, 47, 48, 49, 51, 52, 53, 54, 56, 57, 63, 64, 66, 68, 70, 86, 91, 95, 96, 99, 100, 102, 104, 105, 106, 110, 111, 113, 114, 116, 117, 118, 119, 127, 128, 129, 130, 131, 137, 141, 149, 156, 158, 162, 166, 171, 173, 178, 180, 183, 203, 215, 217, 2001-2, 2006-2, 2007-1, 2010-1

Conflict of interest

appearance before city agency -- See, same, this index

 Appearance of conflict of interest or impropriety -- 6, 11, 13, 17, 18, 19, 43, 45, 47, 48, 53, 54, 63, 64, 65, 70, 71, 92, 116, 117, 121, 127, 131, 158, 164 , 180 , 182, 183, 184, 185, 186 , 203 , 261 , 283, 2001-2, 2001-6, 2003-2, 2004-1, 2004-7, 2005-6, 2006-3, 2008-1, 2009-2, 2011-2, 2011-3, 2011-7, 2012-1, 2012-2

          defined -- 2001-2, 2005-6, 2011-3

avoiding -- 100, 110, 123, 130, 132, 212, 251, 256, 261, 265, 270, 271, 272, 276, 278, 279, 280, 281, 282, 283, 284, 286, 289, 291, 297, 300, 2001-2, 2001-4, 2004-6, 2006-3 , 2011-5 , 2011-7 , 2012-1

See, Conditions upon entering city service

business transaction or activity or financial interest -- See, Financial interest

case by case determination -- 2001-2, 2008-1 , 2012-1

contract with city by officer or employee -- See, Contract or competitive bidding   

          defined -- 122, 123, 124, 125, 126, 127, 128, 129, 130, 131, 2007-1, 2008-1, 2009-2

disclosure and reporting of

            See, Disclosure

disqualification or recusal -- 3, 108, 184, 2001-2, 2005-6, 2007-1, 2008-1.  See, Abstension from voting

factors considered -- 2001-2, 2008-1, 2011-2, 2011-3, 2011-5, 2011-7, 2012-1
 

family relationship -- 36, 37, 41, 50, 61, 71, 107, 287, 2001-2, 2001-2A, 2001-3, 2001-4, 2006-3, 2010-2, 2011-2, 2011-7

gifts -- See, same, this index

objective standard -- 2001-2, 2008-1, 2009-2, 2010-5

personal relationship -- 65, 159, 184, 194, 198, 202, 276, 2005-6, 2006-3, 2008-1, 2010-2, 2011-7, 2012-1         

purpose of charter provisions -- 15, 67, 78, 94, 108, 2001-2, 2004-7, 2008-1, 2009-2, 2009-5

real estate license -- See, Financial interest

reporting -- 184, 2005-6

Contested hearing -- 2009-3

Contracts and competitive bidding

art sales -- 222

assignment of city contract to city employee -- 292

contract voided -- 200

contracting on behalf of the City -- 35, 177

emergency contract -- 288

employee has financial or other interest -- 290, 296, 302

employee's adult child has financial interest -- 290, 2006-3

gifts from contractors -- 204

one bidder -- 107

post employment -- 143, 206, 2012-2

substantial or controlling interest -- 181, 288, 292

where contract predates employment -- 172, 2006-3

other -- 5, 35, 42, 70, 88, 107, 120, 143, 160, 200, 206, 222, 302

Disciplinary action -- 181 , 194 , 229, 2005-2, 2005-5, 2009-3, 2010-2 

Disclosure

councilmember -- 2004-5, 2007-1, 2011-1 

failure to file financial disclosure -- 238 , 255

incomplete disclosure of financial interest -- 2010-2, 2011-3

intentional failure to disclose -- 181

of business relationship -- 45, 89, 97, 198 , 199 , 234 , 240, 2001-2, 2004-5, 2010-2, 2011-1, 2011-3

of campaign contributions -- 76

of city benefits -- 224, 2011-3

of client -- 14

of conflict of interest -- 184, 2001-2, 2005-6, 2007-1, 2008-1, 2012-1

of conflicts resulting from spouse's employment -- 2001-2, 2011-7

of employment relationship -- 2007-1, 2007-2

of fiduciary relationship -- 2011-3

of financial interest -- 2008-1, 2011-1, 2011-3, 2012-1

          of loan from private developer -- 63

of outside interest -- 2011-5

of past relationship -- 14, 55

of personal relationship -- 65, 159 , 184 , 194, 2005-6, 2008-1, 2010-2, 2011-7, 2012-1

of property -- 109

of representative relationship -- 2007-1

of school affiliation -- 50, 72

of use of apartment rent free -- 64

public policies advanced -- 2007-1

timing of disclosure -- 2007-1, 2011-1

Dual offices or employment -- 136 , 167 , 196

Duty to public -- 116, 117, 118, 119, 121, 122, 2001-2, 2005-6, 2008-1, 2010-2, 2011-8, 2012-1

Enforcement authority of officer or employee

building plans -- 175

construction -- 68

electrical -- 24, 39

fire -- 84, 94, 165 , 193, 2004-10

gifts -- see Gifts

housing -- 8, 25, 26

liquor laws -- 1 , 3 , 61, 65, 71, 138 , 195 , 198 , 199 , 213 , 223 , 227, 2003-2, 2005-1

planning/development -- 9, 12

plumbing -- 16

police -- 6, 13, 32, 67, 73, 74, 75, 83, 93, 112, 119, 121, 122, 149 , 162 , 191 , 229

power to review and recommend -- 131, 157, 158, 171, 175

prosecutor's investigator -- 2005-3

other -- 12, 114, 116, 117, 118, 132, 154, 2001-5

Facts, sufficient allegation -- 2001-2A

Fair and equal treatment

advantage to particular business -- 128, 305, 2003-2, 2004-7, 2005-2, 2005-6, 2006-1, 2011-8

aggravated violation -- 194, 2005-2, 2005-5

approval of outside employment -- 191

authority of officer or employee -- 2002-2, 2005-4, 2005-5, 2009-6

implied or express -- 2005-4, 2009-6

by hearings officer -- 161  

campaign assistance or political activities -- 150, 188, 230, 231, 235, 295, 2001-1, 2002-5, 2004-4, 2005-2, 2008-4, 2008-5, 2009-1, 2009-6, 2011-8

See, Guidelines on Campaign Activities, revised April 20, 2004

partisan advocacy defined -- 2009-6

city-sponsored golf tournament -- 270

conditions to avoid violation -- 270 , 276 , 278 , 283, 2003-2, 2004-2, 2005-2, 2005-4, 2006-3, 2011-8

clean up of official's property -- 164

fund raising -- 254 , 269 , 272, 2001-1

hiring or recommending -- 108, 123, 190, 2011-8

joint city/private sponsorship of city program -- 286

in contracts -- 160 , 172, 2005-2, 2005-6, 2006-3

in exchange for gift -- 64, 305

in enforcement -- See, Enforcement authority

matters before Council -- 60, 69, 130 , 133 , 137 , 139 , 140 , 159 , 164 , 178 , 197 , 305, 2002-2

membership on board -- 96, 104, 133 , 218 , 281

nepotism -- 2005-2

non-profits -- 247 , 249

political loyalty -- 235, 2002-5, 2005-2

personal relationship with regulated party -- 65, 194 , 299, 2003-2, 2005-6, 2006-3

private professional practice -- 141 , 187 , 283 , 2012-1

product display -- 273

purchase of property -- 43, 104, 207

purpose of charter provision -- 2001-1, 2004-7, 2008-5, 2009-1, 2009-6

reallocation of position -- 253

reasonable person standard -- 2004-7, 2008-2, 2008-4, 2010-2, 2011-8, 2012-1

past practice not a defense -- 2005-2, 2008-4

supervisors' presumed knowledge -- 2008-3

tolerance by supervisor not a defense -- 2008-2

review of work -- 11, 15, 19, 2007-2

solicitations of

campaign contributions from appointees -- 188 , 230 , 235

                    discounts -- 2011-8

funds for non-profits by city officer -- 245, 263, 269 , 272

private business -- 263 , 278, 2003-2

private vs. government source -- 236 , 263 , 270

See, Guidelines on Gifts, revised April 21, 2004

students -- 123

use of city resources

advertisement -- 185, 2004-7

authority to use -- 2002-2, 2005-4, 2005-5, 2009-6, 2010-1 

 

city computer -- 2011-8

 

city email -- 2011-8

city letterhead -- 241 , 245 , 263, 269 , 272 , 306, 2001-1, 2002-2, 2004-9

city office -- 273, 2001-1, 2002-2, 2004-7, 2006-1, 2007-2

city parking lot -- 2008-3

city position -- 305 , 306, 307, 2001-1, 2002-2, 2003-4, 2004-4, 2004-7, 2004-9, 2005-4, 2005-5, 2006-1, 2011-8 

city personnel -- 307, 2001-1, 2002-2, 2004-7

city-produced video -- 237

city time -- 2006-1, 2007-2, 2008-2, 2011-8

city title -- 115, 123, 245 , 269 , 272 , 306, 2001-1, 2002-2, 2004-4, 2004-7, 2004-9, 2011-8

city vehicle -- 2008-3

city website -- 2008-5, 2011-8

compensation -- 243, 2005-5, 2010-2 

confidential information -- See, Confidential information

de minimis use -- 232

for non-city project or business -- 179, 203, 2001-1, 2004-9, 2010-2, 2011-8 

 

See, Guidelines on Gifts, revised April 21, 2004.

 

legitimate government/public purpose -- 2010-2, 2011-6~meals -- 2010-2

 

office space -- 273, 2009-1 

police department resources -- 249

political purposes -- See, Fair and equal treatment, campaign assistance or political activities; Guidelines on Campaign Activities, revised April 20, 2004

 

services of applicant -- 294

pro bono work -- 2010-1

reasonable and necessary expenses -- Guidelines on Gifts to City Agencies, 2011-6

"shaka" logo -- 221

solicitation of private business -- 278, 2004-2

solicitation of private or governmental funds -- 236, 263, 270

union meeting, campaigning -- 295

other -- 123, 174, 232, 2009-3

Family relationship -- See, Conflict of interest, Financial interest

Fiduciary responsibility -- 96, 119, 2011-3, 2011-5

Financial disclosure

 

failure to file -- 238 , 255

incomplete -- 2010-2, 2011-3

Financial interest; business transaction or activity

advertisement -- See, Advertisements

approval of outside activity required from department Director -- 304

boards or commissions -- 35, 96, 99, 133 , 166 , 182 , 183 , 196 , 218 , 225 , 246 , 251 , 256 , 277, 2001-3, 2008-1

business -- 6, 11, 25, 32, 41, 42, 62, 88, 89, 91, 97, 100, 107, 108, 109, 110, 111, 112, 113, 114, 115, 116, 117, 118, 119, 120, 121, 122, 129, 131, 140, 172, 226, 227, 242, 256, 257, 259, 266, 268, 277, 278, 279, 2001-3, 2001-6, 2004-7, 2007-1, 2007-2, 2010-2, 2011-2, 2011-5, 2012-2

business interest of campaign chair -- 159 , 202

candidacy for office -- 178 , 212, 237

candidate defined -- 178

leave of absence to avoid conflict -- 212

chairman of board -- 247

client of outside business -- 3, 2011-2

debt owed by former business or employer -- 228 , 259

defined -- 181, 296 , 302, 2005-6, 2008-1

employment relationship -- 2007-1, 2007-2, 2011-1, 2012-2

family relationship as employee's interest -- 22, 36, 37, 41, 50, 61, 71, 91, 107, 108, 114, 161 , 229 , 276 , 287, 290, 2001-2, 2001-2A, 2001-4, 2005-6, 2006-3, 2010-2, 2011-7

impairment of judgment or incompatible with discharge of duties -- 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 13, 15, 17, 18, 19, 21, 25, 26, 27, 28, 29, 30, 32, 34, 35, 38, 39, 40, 50, 51, 56, 57, 58, 60, 61, 62, 63, 65, 66, 67, 68, 70, 71, 72, 73, 74, 75, 77, 78, 82, 83, 84, 85, 86, 91, 92, 93, 94, 95, 96, 103, 104, 105, 106, 110, 112, 114, 115, 116, 117, 118, 119, 122, 124, 125, 127, 128, 129, 130, 131, 133, 134, 136, 137, 139, 140, 141, 142, 149, 150, 152, 154, 156, 157, 158, 160, 161, 162, 165, 166, 167, 171, 172, 174, 175, 178, 182, 183, 187, 193, 196, 198, 199, 202, 203, 208, 210, 212, 213, 214, 215, 216, 217, 218, 219, 220, 223, 226, 227, 233, 234, 259, 265, 276, 279, 280, 284, 285, 304, 2001-2, 2001-4, 2001-6, 2007-1, 2007-2, 2008-1, 2011-2, 2012-2

 

enforcement authority of office or employee -- See, Enforcement authority

 

outside activity/interest related to city duty or function -- 5, 21, 57, 94, 110, 116, 117, 118, 119, 167, 227, 234, 257, 261, 264, 266, 275, 283, 290, 293, 297, 300, 304, 2001-2, 2001-4, 2001-6, 2005-6, 2007-1, 2011-5, 2012-2 

 

incompatible with discharge of duties

See, impairment of judgment

indirect -- 50, 72, 279 , 293 , 2012-1

land development -- 7, 17, 18, 21, 22, 38, 39, 60, 68, 85, 110, 139 , 173 , 203

acquired after approval -- 17

acquired before employment -- 7

personal -- 33

See, Real estate license

loans -- 63 

non-profit -- 96, 99, 166 , 182 , 183 , 192 , 196 , 202 , 218 , 245 , 249 , 272 , 296 , 297, 2011-3

business includes non-profit -- 96, 166 , 182 , 247 , 272

officer of private corporation -- 48, 90, 91, 107, 160 , 284   

          power to review and recommend -- 131, 157, 158, 171, 175

prior financial interest -- 242 , 250 , 265 , 271 , 276 , 293, 2011-2

prospective employment -- 178, 212, 2011-2, 2012-2

purchase of property

apartment -- 43, 82

other -- 207 , 208 , 244 , 261

real estate sales license -- 1 , 9, 12, 13, 19, 28, 29, 34, 37, 46, 47, 48, 49, 51, 53, 54, 57, 58, 66, 83, 85, 86, 94, 95, 104, 105, 106, 113, 116, 117, 118, 119, 130 , 135 , 137 , 138 , 139 , 140 , 154 , 156 , 157 , 158 , ( Guidelines issued ), 193 , 203 , 207 , 214 , 215 (overruling 157 and 158 ), 251, 2011-5

limitations on use -- 28, 29, 130 , 137 , 138 (revising 116 and 117), 214, 2005-1

See, Guidelines for Real Estate and Broker Licenses, revised October 23, 1995, partially superceded by 2005-1

real property -- 285, 2010-5

related to city duties or functions -- See, impairment of judgment

rental units -- 25, 62, 2010-5

school attendance -- 50, 72

service for free vs. for pay -- 304

shareholder of private corporation -- 32, 41

third-party gift to outside interest of city officer -- 271

training specialist -- 275

unpaid work -- 112, 2010-1

other -- 195

Fraud -- 2010-2

 

Future Employment -- See, Post-Employment restrictions  

Gifts

air fare -- 258, 2004-1, 2011-6

          available or distributed to the general public -- 2004-1

campaign contribution -- 76

cap of $200 -- 2002-3, 2003-1, 2003-3, 2004-1 

charity fundraising dinner -- 2003-3

to city or department -- 260, 2004-8, 2010-4, 2011-6 

 

value -- 2003-3

club membership -- 209

conflict of interest -- See same, this index

contractor -- 204, 305

councilmember -- 2003-1

discount as -- 177 , 305

disgorgement of gift --

to city -- 2011-6

to non-profit -- 2011-4

factors for determining if permissible -- 169 , 177 , 204, 258 , 301, 2002-3 2003-2, 2004-1, 2004-2, 2004-8, 2004-10, 2011-6

          fair market value --2003-3, 2010-3

fair rental value, amount below -- 305

financing of trip as -- 24, 204, 2011-6

benefit to city -- 204, 2011-6

free food and drink -- 198 , 199 , 204 , 301, 2003-2, 2010-2, 2011-6

free shows and ground transportation -- 301, 2011-6

fund raising -- 254

indirect gift -- 2002-3, 2011-6

law enforcement -- 2004-10

loan -- 63   

          nexus between donor's interest and employee's duties -- 176, 301, 2002-3, 2004-1   

          official status, gift with regard to -- 2004-1, 2011-6

political fundraiser -- 2010-3

reasonable person standard -- 2004-1

regulators receiving -- 2003-2

solicitation to department's vendors -- 2004-2

solicitation of private vs. government funds -- 236 , 263 , 270

team sponsorship -- 169 , 211

use of apartment -- 64

use of electric car -- 305

used building materials -- 186

See, Guidelines on Gifts, revised April 21, 2004;

Hiring or selection -- 59, 108, 123, 235 , 253 , 290, 2005-2

Impairment of judgment

enforcement authority -- See, Enforcement authority

financial interest -- See, Financial interest, impairment of judgment

Incompatible with discharge of duties -- See, Financial interest, impairment of judgment

Independent contractor

consultant to law firm -- 170

employed by city -- 35, 135

not subject to standards of conduct -- 35, 135

Inspection -- 1 , 8, 12, 16, 21, 24, 25, 26, 39, 51, 65, 68, 71

Intent of officer or employee -- 2004-7, 2008-5

elimination of incompatibility -- 132

of own outside employer/interest -- 26, 71, 132

Investigation -- 61, 114, 116, 117, 118, 132, 138 , 154 , 195 , 213, 2006-1

discretionary authority -- 154

Jurisdiction

city employees -- 2009-3

independent contractors -- 35, 135

lobbying -- 2007-1

misconduct unrelated to city duties -- 2002-4

neighborhood board members -- 2009-2

oral complaint -- 2006-1

volunteers -- 2002-1

Loans -- 63

Official action -- 29, 63, 64, 77, 78, 82, 105, 116, 117, 118, 119, 121, 160 , 169 , 176 , 183 , 228, 2001-2, 2002-3, 2003-4, 2004-1

Notice of possible violation -- 2008-3, 2008-5, 2009-3, 2010-2, 2011-3

Opinion by Ethics Commission

based on information available -- 2001-7, 2006-1, 2007-1, 2008-2

based on stipulation -- 2006-1, 2008-3, 2010-2, 2011-4, 2011-8

following contested hearing -- 2009-3

reconsideration -- 2001-2A

    

split decision -- 2012-1

 

timeliness -- 2001-2A

when rendered -- 2006-1

Outside boards or committees -- 96, 99