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Department of Human Resources
PERSONNEL MANUAL

 

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TABLE OF CONTENTS
GENERAL INFORMATION

1

 Interpretation Adobe Acrobat File (15 KB PDF)

2

 Definitions Adobe Acrobat File (15 KB PDF)

CHAPTER I, SELECTION and HIRING

Sub-Chapter A, Selection

I-A-2

Employment Suitability Clearance Adobe Acrobat File (21 KB PDF)

I-A-3

Applicant Drug Screening Policy Adobe Acrobat File (1.61 MB PDF) (To be revised at a later date.)

I-A-4

Promotion Policy Adobe Acrobat File (186 KB PDF) (To be revised at a later date.)

I-A-5

Time Off to Participate in the Examination/Selection Process Adobe Acrobat File (19 KB PDF)

I-A-6

Delegation of Recruitment and Examination Adobe Acrobat File (31 KB PDF)

Sub-Chapter B, Appointments

I-B-2

Employer-employee Personal Services Contracts Adobe Acrobat File (33 KB PDF)

I-B-3

Movement of Employees Between Departments Adobe Acrobat File (19 KB PDF)

Sub-Chapter C, Special Employment Programs

I-C-1

College Student Employment Adobe Acrobat File (37 KB PDF)

I-C-2

Engineering Student Internship Program Adobe Acrobat File (28 KB PDF)

I-C-3

Priority Placement Program for Work-injured Employees Adobe Acrobat File (36 KB PDF)

I-C-4

Modified Duty for Temporary Non Industrial Injury Illness Adobe Acrobat File (102 KB PDF) (To be revised at a later date.)

CHAPTER II, EMPLOYMENT MEDICAL EVALUATIONS

II-1

Medical Evaluations Adobe Acrobat File (40 KB PDF)

II-2

Fitness for Duty Medical Evaluations Adobe Acrobat File (33 KB PDF)

II-3

Return to Work Medical Evaluations Adobe Acrobat File (35 KB PDF)
Treating Physician's Clearance to Return to Work Form Adobe Acrobat File (34 KB PDF)

CHAPTER III - EMPLOYEE RECORDS

III-1

Employee Personnel Folders Adobe Acrobat File (636 KB PDF) (To be revised at a later date.)

CHAPTER IV - CLASSIFICATION

IV-2

Preparing and Processing Position Descriptions Adobe Acrobat File (155 KB PDF)

IV-3

Submitting and Routing Classification Requests Adobe Acrobat File (21 KB PDF)

IV-4

Return of Improperly Documented Classtification Requests Adobe Acrobat File (21 KB PDF)

IV-5

Guidelines for Coordination in the Planning and Processing of Personnel Requests Adobe Acrobat File (45 KB PDF)

IV-6

Establishment of Selective Certification Requirements Adobe Acrobat File (63 KB PDF)

IV-7

Fair Labor Standards Act (FLSA) Overtime exemptions Adobe Acrobat File (199 KB PDF)

IV-8

Delegation of Classification Authority Adobe Acrobat File (73 KB PDF)

CHAPTER V - COMPENSATION

V-2

Hiring Rates Adobe Acrobat File (52 KB PDF)
Request for Recruitment Above the Minimum Pay Rate Form Adobe Acrobat File (14 KB PDF)
Request for Approval to Hire Above the Minimum Rate FormAdobe Acrobat File (11 KB PDF)

V-3

Inter-governmental Movements Adobe Acrobat File (34 KB PDF)
Personnel Action Form for Movements Between Jurisdictions Adobe Acrobat File (36 KB PDF)

V-4

Performance Incentives Adobe Acrobat File (37 KB PDF)

CHAPTER VI - JOB PERFORMANCE & CONDUCT

VI-1

Performance Evaluation Policy; Guidelines for Employees Performance Evaluation Adobe Acrobat File (174 KB PDF)

VI-2

Satisfactory Service for Purposes of Step Movement or Within Range Progression Adobe Acrobat File (35 KB PDF)

VI-3

Workplace Violence Prevention Adobe Acrobat File (73 KB PDF)

CHAPTER VII - TRAINING & DEVELOPMENT

VII-1

Employee Development and Training Adobe Acrobat File (58 KB PDF)
Training Reimbursement Form Adobe Acrobat File (35 KB PDF)

VII-2

Apprenticeship Training Program Adobe Acrobat File (87 KB PDF)

CHAPTER VIII - EMPLOYEE PROGRAMS & BENEFITS

VIII-1

Flexible Work Hours Program Adobe Acrobat File (38 KB PDF)

VIII-2

Telecommuting Program Adobe Acrobat File (142 KB PDF)

VIII-3

Employee Assistance Program Adobe Acrobat File (19 KB PDF)

CHAPTER IX - AWARDS

IX-1

Employee Suggestion Program Adobe Acrobat File (80 KB PDF)    ESP Form  Adobe Acrobat File   (225 KB PDF)

IX-2

Service and Retirement Awards Adobe Acrobat File (32 KB PDF) 
IX-2A 50 Years Service Award   Adobe Acrobat File  (133 KB PDF)

IX-3

Employee of the Year Award Adobe Acrobat File (34 KB PDF)

IX-4

 Manager of the Year        Adobe Acrobat File  (241 KB PDF)

IX-5

Sustained Superior Performance or Exceptional Achievement Award Adobe Acrobat File (50 KB PDF)

IX-6

Valor Award Adobe Acrobat File (39 KB PDF)

CHAPTER X - LEAVES

X-1

 Leave Sharing Policy    Adobe Acrobat File   (185 KB PDF)

X-3

Military Leave Adobe Acrobat File (42 KB PDF)
Rights and Benefits of City Employees Who Are Called to Active Duty Adobe Acrobat File (845 KB PDF)

X-4

State Family Leave Adobe Acrobat File (41 KB PDF)
Family Leave Application Form Adobe Acrobat File (29 KB PDF)
Family Leave Certification for Health Care Provider Form Adobe Acrobat File (42 KB PDF)

X-5

CHAPTER XI - SAFETY & HEALTH

Sub-Chapter A, Safety and Health

XI-A-1

Safety Policy Adobe Acrobat File (41 KB PDF)

XI-A-2

Personal Protective Equipment Adobe Acrobat File (57 KB PDF)

XI-A-3

HIOSH Citations Adobe Acrobat File (21 KB PDF)

XI-A-4

Reporting of Fatality or Multiple Hospitalization Incidents Adobe Acrobat File (28 KB PDF)

XI-A-5

Asbestos Adobe Acrobat File (46 KB PDF)

XI-A-6

Hearing Conservation Adobe Acrobat File (38 KB PDF)

XI-A-7

Bloodborne Pathogens Adobe Acrobat File (97 KB PDF)

XI-A-8

Temporary Hazard Pay Requests Adobe Acrobat File (72 KB PDF)

Sub-Chapter B, Driver Safety

XI-B-1

Driver Qualification and Training Adobe Acrobat File (58 KB PDF)

XI-B-2

Vehicle Accident Review Committee Adobe Acrobat File (83 KB PDF)

XI-B-3

Safe Driver Recognition and Awards Adobe Acrobat File (48KB PDF)

XI-B-4

Vehicle Safety Adobe Acrobat File (29 KB PDF)

CHAPTER XII - WORKERS' COMPENSATION

XII-1

Workers' Compensation Adobe Acrobat File (42 KB PDF)

XII-2

Administrative Time Off for Medical Treatment Due to Industrial Injury or Illness Adobe Acrobat File (21 KB PDF)

XII-3

Retention, Rehabilitation and Placement of Industrially Injured Employees Adobe Acrobat File (41 KB PDF)

XII-4

Off-Duty Athletic Activities Adobe Acrobat File (28KB PDF)

CHAPTER XIII - EMPLOYEE RELATIONS

Sub-Chapter A, General

XIII-A-1

Labor Relations Authority Adobe Acrobat File (20 KB PDF)

XIII-A-2

Privatization Policy Adobe Acrobat File (76 KB PDF)

XIII-A-3

Experimental Modernization Project (EMP) Guidelines Adobe Acrobat File (56 KB PDF)

XIII-A-4

Bulletin Boards and Posting Requirements Adobe Acrobat File (26 KB PDF)
Posting Requirement - USERRA Poster Adobe Acrobat File (609 KB PDF)

Sub-Chapter B, Employees Covered by Collective Bargaining

XIII-B-1

Grievance Meetings at Employer Level Adobe Acrobat File (25 KB PDF)

Sub-Chapter C, Excluded Employees

XIII-C-1

Informational and Educational Meetings for Excluded Employees Adobe Acrobat File (37 KB PDF)

XIII-C-2

Consultation with Excluded Employees Adobe Acrobat File (22 KB PDF)

CHAPTER XIV - NON-DISCRIMINATION & OTHER EMPLOYMENT LAWS

XIV-1

Sexual Harassment Policy Adobe Acrobat File (68 KB PDF)

XIV-2

Reasonable Accommodation for Individuals with Disabilities Adobe Acrobat File (37 KB PDF)

XIV-3

Lautenberg Amendment to Federal Gun Control Act Adobe Acrobat File (54 KB PDF)

CHAPTER XV - COMPLAINTS & APPEALS

XV-1

Administrative Review of Classification and/or Initial Pricing Actions Adobe Acrobat File (71 KB PDF)

XV-2

Civil Service Commission Appeals Adobe Acrobat File (387 KB PDF) (To be revised at a later date.)

CHAPTER XVI - SEPARATION FROM EMPLOYMENT

XVI-1

Retirement Not in Good Standing Adobe Acrobat File (22 KB PDF)

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Last Reviewed: Wednesday, April 17, 2013