Civil Service Rules  (500 KB PDF printable file)
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DEPARTMENT OF HUMAN RESOURCES
CIVIL SERVICE RULES
TABLE OF CONTENTS
RULES OF THE COMMISSION
CHAPTER 1, RULES OF PRACTICE AND PROCEDURE
SUBCHAPTER 1, RULES OF GENERAL APPLICABILITY
1-1 Purpose of Chapter; statement of policy
1-2 Authority
1-3 Construction of rules
1-4 Limitation of jurisdiction
1-5 Procedure and terms
1-6 Definitions
1-7 The Commission
1-8 Delegation of administrative duties
1-9 Government Records
SUBCHAPTER 2, PROCEEDINGS BEFORE THE COMMISSION
1-10 General proceedings
1-11 Appearances and practices before the commission
1-12 Disqualification of commissioner or hearing officer
1-13 Consolidation
1-14 Filing of documents
1-15 Amendment of documents and dismissal
1-16 Retention of documents
1-17 Computation of time
1-18 Continuances or extension of time
1-19 Service of process
1-20 Commission decision
SUBCHAPTER 3, RULES APPLICABLE TO RULEMAKING PROCEDURES
1-21 Initiation of rulemaking proceedings
1-22 Notice of public hearing
1-23 Conduct of hearing
1-24 Commission action
1-25 Emergency rulemaking
1-26 Filing of Rules
1-27 Taking effect of rules
1-28 Publication of rules
SUBCHAPTER 4, RULES APPLICABLE TO DECLARATORY RULINGS
1-29 Petitions for declaratory rulings
1-30 Request for hearing
1-31 Applicability of order
1-32 Declaratory ruling on commission's own motion
1-33 Refusal to issue declaratory order
SUBCHAPTER 5, RULES APPLICABLE TO APPEALS
1-34 Standing to appeal
1-35 Filing of appeal
1-36 Notice
1-37 Appeal hearing
RULES OF THE DIRECTOR
CHAPTER 2, GENERAL PROVISIONS; DEFINITIONS
SUBCHAPTER 1, GENERAL PROVISIONS
2-1 Purpose of chapter; statement of policy
2-2 Applicability of Rules
2-3 General responsibilities of director
2-4 General responsibilities of department
2-5 Reporting personnel information
2-6 Authority to investigate
2-7 Enforcement authority of director
2-8 Equal employment opportunity
2-9 Delegation of authority
SUBCHAPTER 2, PUBLIC INFORMATION; PETITION FOR ADOPTION, AMENDMENT, OR REPEAL OF RULES; DECLARATORY RULING
2-10 Public information
2-11 Petition for adoption, amendment, or repeal of rules
2-12 Declaratory ruling
SUBCHAPTER 3, DEFINITIONS
2-13 Definitions
CHAPTER 3, FILLING POSITIONS IN THE CIVIL SERVICE
SUBCHAPTER 1, GENERAL PROVISIONS
3-1 Purpose
3-2 Appointment through the civil service system
3-3 Discretion of appointing authority in filling civil service vacancies
SUBCHAPTER 2, RECRUITMENT
3-4 Citizenship and residence
3-5 Announcement of recruitment and examination
3-6 Labor registrations
3-7 Content of recruitment and examination announcement
3-8 Period of recruitment
3-9 Acceptance of applications
3-10 Cancellation of recruitment and examination announcements
3-11 Recruitment incentives
SUBCHAPTER 3, EXAMINATION
3-12 Scope and character of examinations
3-13 Disqualification
3-14 Kinds of examinations
3-15 Conduct of examinations
3-16 Rating of examinations
3-17 Notification of results of examination
3-18 Administrative review of examination results
3-19 Changes in rating
3-20 Custody and protection of examination materials
3-21 Records and reports of examination
SUBCHAPTER 4, CERTIFICATION
3-22 Duration of eligibility
3-23 Certification of eligibles
3-24 Related class lists
3-25 Selection by the appointing authority
3-26 Suspension, restoration and removal of names from eligible list
3-27 Cancellation of eligible lists
3-28 Suspension, restoration and removal of eligible from priority lists
SUBCHAPTER 5, MOVEMENTS WITHOUT AN ELIGIBLE LIST
3-29 Transfers
3-30 Voluntary demotions
3-31 Exchanges of civil service employees
3-32 Appointment of non-regular employees
3-33 Status of employees or activities acquired by the City
3-34 Status of employees upon reorganization or transfer
3-35 Status of exempt employees converted to civil service
SUBCHAPTER 6, TYPES OF APPOINTMENT
3-36 Permanent appointment
3-37 Probationary appointment
3-38 Provisional appointment
3-39 Short term appointment
3-40 Limited term appointment
3-41 Persons ineligible for appointment or promotion
CHAPTER 4, CLASSIFICATION AND COMPENSATION SYSTEMS
4-1 Statement of Policy
SUBCHAPTER 1, CLASSIFICATION SYSTEMS
4-2 Development and maintenance of classification systems
4-3 Establishment of classification standards
4-4 Procedures for classification
4-5 Classification of positions
4-6 Effective dates of classification actions
4-7 Administrative reviews of classification actions
4-8 Position descriptions
4-9 Classification actions and merit principles
SUBCHAPTER 2, COMPENSATION SYSTEMS
4-20 Assignment of new classes to pay ranges
4-21 Administrative reviews of initial pricing actions
CHAPTER 5, EXEMPTIONS FROM CIVIL SERVICE
5-1 General provisions
5-2 Authority to exempt
CHAPTER 6, COMPENSATION ADMINISTRATION
6-1 Applicability
6-2 General provisions
6-3 Compensation adjustments upon appointment
6-4 Compensation adjustments upon promotion
6-5 Compensation adjustments upon demotion
6-6 Compensation adjustments upon transfer
6-7 Compensation adjustments upon reallocation
6-8 Temporary assignment
6-9 Temporary differential pay
6-10 Compensation adjustments for employees with compression differential
6-11 Performance based incentive pay programs
CHAPTER 7, EXCLUDED EMPLOYEES ADJUSTMENTS
7-1 Purpose
7-2 Applicability
7-3 Definitions
7-4 General provisions
7-5 Salary and benefit adjustments for excluded managerial employees
7-6 Employee input
CHAPTER 8, LEAVES
SUBCHAPTER 1, LEAVES WITH PAY
8-1 Vacation leave
8-2 Sick leave
8-3 General provisions affecting vacation and sick leave
8-4 Military leave with pay
8-5 Leave sharing
8-6 Sabbatical leave
SUBCHAPTER 2, LEAVES WITHOUT PAY
8-7 Applicability
8-8 Leave without pay to work in an exempt position
8-9 Unauthorized leave of absence
8-10 Leave pending investigation
CHAPTER 9, HEALTH AND SAFETY
9-1 Medical guidelines
9-2 Kinds of medical examinations
9-3 Administration of medical examinations
9-4 Failure to meet employment requirements
9-5 Health and safety
CHAPTER 10, INTERNAL COMPLAINT PROCEDURE
10-1 Applicability
10-2 Rules applicable to internal complaints
10-3 Principles
10-4 Required procedures
10-5 Appeals to the civil service commission
CHAPTER 11, RESIGNATION, LAYOFF AND TERMINATION
11-1 Purpose
SUBCHAPTER 1, RESIGNATION
11-2 Applicability
11-3 Notice of resignation
11-4 Appointing authority discretion to terminate
11-5 Discipline in lieu of resignation
11-6 Withdrawal of resignation
11-7 Resignation in good standing
11-8 Resignation not in good standing
SUBCHAPTER 2, LAYOFF
11-9 Applicability
11-10 Notice of impending layoff; placement rights
11-11 Retention points
11-12 Waiver of displacement rights
11-13 Conditions for placement
11-14 Placement within the employing agency
11-15 Citywide layoff action
11-16 General provisions governing layoffs
11-17 Waiver of time limits for notice
SUBCHAPTER 3, TERMINATION
11-18 Applicability
11-19 Termination of employment
CHAPTER 12, DISCIPLINE, PRE-DETERMINATION HEARING, DISCHARGE & DEMOTION
12-1 Basis for discipline
12-2 Discipline
12-3 Pre-determination hearing
12-4 Discharge
12-5 Demotion
12-6 Authority of the civil service commission to hear appeals from disciplinary actions
12-7 Notices to the director
CHAPTER 13, HOURS OF WORK
13-1 General provisions
13-2 Mutual agreements
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