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DRAFT NEIGHBORHOOD PLAN COMMITTEE MEETING MINUTES
MONDAY, OCTOBER 18, 2010
CALL TO ORDER: Committee Chair
Guests/Staff: Thomas Heinrich; Clifton Takamura; Steve Glanstein; Jon Chinen; Ron Lockwood; Elisabeth Contrades (Corporation Counsel); Baybee Hufana-Ablan (Acting Executive Secretary), Bryan Mick and Theona Kapoi (Neighborhood Commission Office).
Committee Chair Finley welcomed Acting Executive Secretary (ES) Baybee Hufana-Ablan to the Neighborhood Commission Office. ES Hufana-Ablan thanked the committee for the welcome and noted that due to a prior commitment, she may leave the meeting early and staff member Bryan Mick will remain at the meeting.
Committee Chair Finley continued his introduction welcoming all to the final Neighborhood Plan Committee meeting before the going to the public hearing process for the changes proposed to the 2008 Neighborhood Plan (Plan). As discussed at every meeting of this committee, this is not a complete review of the Plan. It was hoped to limit the scope of the committee to 10 changes, however there are 23 possible changes on the agenda, of which at least two have been rejected at earlier committee meetings.
Of the remaining potential changes to the Plan, most reflect issues that have caused confusion and complaints by the Neighborhood Boards (Boards) and community members. The most important change will be to Chapter 18, the Review and Complaints Process, in hopes to resolve complaints in less time. To date, there are a backlog of complaints that goes beyond terms of office and the Commission needs to be able to act faster to satisfy the Boards and community members.
Prior to tonight’s meeting, Committee Chair Finley noted having met with the Neighborhood Commission Office (NCO) staff and Corporation Counsel (COR) to validate the proposed changes were properly prepared and all written and verbal testimony taken at prior meetings had been carefully considered before going to the public hearings process. It would be appreciated if members of the audience submit written input following tonight’s meeting for further suggestions to the proposed changes of the Plan.
Committee Chair Finley noted the following sections were rejected from the Committee at prior meetings: §2-11-319 Parliamentary authority and §2-13-107 Representative capacity of board members. Committee Chair Finley also noted the following rejected changes were also inadvertently omitted from the agenda: §2-14-104(f) Membership vacancy, §2-14-109(d) Meetings, and §2-14-126 Parliamentary authority.
APPROVAL OF MINUTES:
May 19, 2010 Meeting Minutes –
The May 19, 2010 Neighborhood Plan Committee Meeting Minutes were UNANIMOUSLY APPROVED with the following corrections to the entire page seven. Page seven should read:
Commissioner Ho departed at 9:17 p.m., leaving five (5) Committee Members present.
The meeting recessed at 9:30 p.m. Nekota departed at 9:30 p.m. leaving (4) Committee Members present.
Committee Chair Finley called the meeting back to order at 9:34 p.m.
It was noted that the following items were not discussed:
ADJOURNMENT: The meeting adjourned at 9:35 p.m.
July 19, 2010 Meeting Minutes –
The July 19, 2010 Neighborhood Plan Committee Meeting Minutes were UNANIMOUSLY APPROVED AS CIRCULATED.
Committee Chair Finley opened the meeting to discussion of the proposed amendments to the 2008 Neighborhood Plan.
A community member noted for the changes to the 2008 Neighborhood Plan (Plan), Section 2-11-104 (Petition for adoption, amendment, or repeal of rules) should indicate that it is being repealed and noted as such. Internal changes to the Plan do not have to be made. It was recommended that the numbering remain the same and Section 2-11-104 of the Plan indicated it has been repealed and note it has been renumbered. Doing otherwise may lead to unnecessary confusion.
Committee member Bailey requested clarification of the testimony that will be taken from the audience and committee members. Committee Chair Finley stated without objection, he would like to hear all input from individual members at once for every item they would like to discuss.
Another community member agreed with the previous indicating that it seems the Commission is looking to strike out section 2-11-104 in its entirety. It was suggested to keep the numbers and indicate section 2-11-104 is being repealed. The community member also commented on the following sections of the Plan:
§ Section 2-14-102 relating to the extension of Board terms; including this amendment to the Plan seems as if it is refusing the publics right to elect new members to their board.
§ Section 2-14-109 relating to meetings; this amendment should be consistent with the Sunshine Law which allows for a minimum of six days notice to the general public of the agenda. Committee Chair Finely indicated the reason for this amendment, is to allow the Neighborhood Boards to account for the recent City Furloughs.
§ Section 2-14-114 relating to quorum and majority vote; this amendment is consistent with the Sunshine Law and it tightens up the language as necessary. Committee Chair Finely commended the community member for the input and effort working with the Neighborhood Plan Committee.
It was clarified to committee member Mobley that sections 2-11-319 Parliamentary Authority and 2-14-126 Parliamentary Authority were rejected from the proposed amendments. It was suggested that section 2-14-111(b) (Meeting and agenda) and 2-14-114 (Quorum and majority vote) be included as a change to the Guidebook for the Neighborhood Board members and not necessarily a change to the Plan. It was clarified that section 2-17-202(e) Voter registration and eligibility of the Plan will avoid specification as to the how the Neighborhood Commission Office will accept voter registration papers.
A community member stated there were a few house keeping matters that had to be taken care of before the document goes to public hearing. Elisabeth Contrades of Corporation Counsel clarified that the amendments will be in its appropriate format before it goes to public hearing. The community member questioned if there was a need for the subchapter in the Chapter 18 Complaints amendment. The amendments to this chapter will result in only one section and it was suggested not to have titled subchapters.
Committee Chair Finley asked if there were any more comments from committee members or the audience. Seeing none, everyone was thanked for their participation and will take the changes to the full Commission for adoption before going to public hearing.
ADJOURNMENT: The meeting adjourned at 7:46 p.m.
Submitted by: Theona Kapoi, Neighborhood Commission Office
Reviewed by: Bob Finley, Chair Neighborhood Plan Committee
|Last Reviewed: Wednesday, October 19, 2011|