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DRAFT – REGULAR MEETING MINUTES

MONDAY, APRIL 22, 2013   

CITY COUNCIL COMMITTEE MEETING ROOM 205

 

CALL TO ORDER:  Chair Sylvia Young called the meeting to order at 7:01 p.m.

 

Members Present – Robert Finley, Loryn Guiffre, Jeanette Nekota, Kathleen Pahinui, Robert “Bob” Stubbs,

Claire Tamamoto (arrived at 7:09 p.m.), Sylvia Young, and Charles Zahn. 

 

Members Absent – Wilson “Kekoa” Ho.

 

Guests – Ron Lockwood (Chair, McCully-Mo’ili’ili Neighborhood Board No. 8), Barbara C. Miller (Member, Diamond

Head/Kapahulu/St. Louis Heights Neighborhood Board No. 5); Alun Alimboyoguen and Ryan Valens (University of  Hawaii); Teddy Biesecker (Member, Aiea Neighborhood Board No. 20), Kaleo Kuroda (Chief Monitoring Officer, NCO 2013 Elections), Romeo Garcia (Acting Executive Secretary), Bryan Mick, Wendy Matsukado, and Marie Richardson (Neighborhood Commission Office staff).

 

ROLL CALL OF COMMISSIONERS:  A roll call of Commissioners established a QUORUM of seven (7) present. At this time, Chair Young introduced Deputy Managing Director Georgette Deemer to everyone.

 

APPROVAL OF MINUTES:  Chair Young expressed concern about the completion of the past meeting minutes. The January 28, 2013 regular meeting minutes were available for approval tonight. NCO staff Richardson noted that all past meeting minutes will be completed by the next regular meeting of the Commission. 

 

Regular Meeting Minutes of January 28, 2013Finley moved and Stubbs seconded to approve the Regular Meeting Minutes of January 28, 2013 with the following amendments:

 

  • Page 1, under Guests, insert Ron Lockwood (Chair, McCully-Mo’ili’ili Neighborhood Board No. 8), as he was present and spoke in the meeting.
  • Page 1, under Public Input:  R. Lockwood expressed several concerns, delete McCully/Mo’ili’ili NB No. 8 and insert Manoa Neighborhood Board No. 7.

 

The meeting minutes were APPROVED as amended, 7-0-0 (Aye:  Finley, Guiffre, Nekota, Pahinui, Stubbs, Young, and Zahn).    

 

Regular Meeting Minutes of February 25, 2013 – Deferred.

 

Regular Meeting Minutes of March 25, 2013 – Deferred.

 

It was confirmed that the Regular Meeting Minutes of February 25 and March 25, 2013 will be completed by the Commission’s next regular meeting.

 

PUBLIC CONCERNS:  There were no public concerns raised.

 

NEIGHBORHOOD COMMISSION OFFICE REPORT:  As reported by Acting ES Romeo Garcia and Bryan Mick.

 

Update on Neighborhood Commission Office (NCO) Organization and Staffing – Garcia reported that Nicole Velasco will begin as the new Executive Secretary in early May 2013. The Administration has also been interviewing potential neighborhood assistant candidates, and hopes to fill all three vacant NA position soon.  

 

Update on Neighborhood Board Installation Ceremony – Garcia reported that the Mission Memorial Auditorium is currently on hold, but the NCO is still searching for other larger venues (Ala Wai Golf Course, 2nd Floor Multi-Purpose facility). The ceremony will be held on Saturday, June 22, 2013; a more definite location is forthcoming.   

 

Update on Status of 2013 Neighborhood Board Election Process – Garcia reported that the voter election pass codes will be mailed on Thursday (April 25, 2013), and the voting opens on Friday, April 26, 2013. An ad will run in MidWeek and a press release will be issued on Friday, April 26, 2013.

 

Mick announced the elections will run from Friday, April 26 through Friday, May 17, 2013. The results should be made available by Monday, May 20, 2013.

   

Chair Young introduced Kaleo Kuroda, Chief Monitoring Officer (CMO) for the NB Elections process. Mick will work with Kuroda during the process.

Update on Status of Pending Complaints – Mick announced that a packet of pending complaints were included in the Commission folders. A complaint hearing was held April 17, 2013, and the Commission will schedule another hearings date later on tonight’s agenda. A brief discussion recognized that the list was long and involved different Neighborhood Plans of when the violations occurred. The option was that the Commission hears the complaints that are most current and work back to the earliest.   

 

Update on Neighborhood Plan – Mick reported that the goal was to have hard copies printed for the new board members term that begins July 1. He managed to get a print ready version to include the latest amendments, and will be working on the table of contents. Mick has been very busy with the election process as well, but will aim to have them available the day of the installation ceremony.    

 

Update on Boards that are Scheduled to Meet on July 4 – Mick reported the draft memo is still under review by Corporation Counsel (COR). The Commission cannot take any action. The new members will be affected and the memo has a couple options. Essentially, the current board will have to make that decision. Following the review by COR, the letter will be circulated to the affected boards.     

 

COMMITTEE REPORTS:

 

Elections Committee (EC) – Chair Nekota reported that the EC did not meet but the election is on schedule. Nekota was also looking for Committee meeting minutes of February 25, 2013; Richardson will follow-up. Nekota met CMO Kuroda and contact information will be exchanged.

 

Finance Committee (FC) – Chair Tamamoto is waiting for committee meeting minutes of December 20, 2012; Richardson will follow-up. The question regarding the budget report, Mick stated that the NB budget allocations cannot be done until the budget is adopted by the City Council. Tamamoto will get a copy of the proposed budget online.    

 

Neighborhood Plan Committee (NPC) – Chair Finley reported looking at Section 2-11-301 that conflicts with 2-11-303; Mick also had recommended changes. Finley will be looking at putting together a list; Finley welcomes any suggestions.    

 

COMMISSION BUSINESS:

 

Report on Status of Ewa Neighborhood Board Sanctions – Mick reported one (1) member did not complete training and therefore, was not allowed to attend the meetings as a board member. As a result of the three (3) absence rule, the seat was declared vacant by the board, and the vacancy will be filled at the next meeting. The Independent Presiding Officer (IPO) was at the last meeting, and let the chair run portions of the meeting. An evaluation report was provided by the IPO.    

 

Zahn fully agreed with the recommendation of continued monitoring by the Commissioners for the next two (2) months; however, it will be over by the end of June thereby going into the next term would not be possible. A copy of the evaluation/recommendation provided by the IPO will be forwarded to the Ewa NB chair, and the monitors who attended the meetings.  

 

Report on evaluation Neighborhood Board Visitations – Mick noted there was question about an appointment of a board member to Kaneohe NB No. 30. Mick gave an explanation according to the NA that a quorum was present. The confusion was that a board member was in the audience and unanimous consent was utilized. The NCO will check the sign-in sheet. The Chair asked that the NCO give a copy of the evaluation of the Kaneohe NB that observers Young and Finley submitted to the NCO, and to follow the format to give consistency to the reports. Commissioners can take notes as they are doing now but use the format to submit the reports to the NC.

Establishment of a PIG to Complete the Neighborhood Board Member Guidebook – The PIG would assist in completing the Neighborhood Board Member Guide Book. Finley moved and Pahinui seconded to establish a PIG to complete the Neighborhood Board Member Guidebook. Chair Young appointed Zahn (Chair), Pahinui, Tamamoto, and Stubbs. The motion was ADOPTED by UNANIMOUS CONSENT, 8-0-0 (Aye: Finley, Guiffre, Nekota, Pahinui, Stubbs, Tamamoto, Young, and Zahn).   

   

Letter of Absences for Commissioner Kathleen PahinuiFinley moved and Guiffre seconded to retain Kathleen Pahinui on the Neighborhood Commission. Pahinui apologized for her absences, as she has been overwhelmed at work. The motion was ADOPTED by UNANIMOUS CONSENT, 8-0-0 (Aye: Finley, Guiffre, Nekota, Pahinui, Stubbs, Tamamoto, Young, and Zahn).   

 

Complaint #2013-01 Unruh vs. Ragsdale, Establishment of a Sanctions Hearing Date – The Commission looked at several dates in May to hold a special meeting for this and to receive the election results. However, it was decided that it may be necessary to hold two (2) meetings. After a brief discussion, Wednesday, May 15, 2013 at 6:30 p.m. was selected to hold the complaints hearing; and Wednesday, May 29, 2013 at 6:30 p.m. was selected to hold the certification of the election results. Richardson will schedule the Council Committee Meeting Room 205 for both meetings.           

 

Manoa NB Member Appointments for 2013-2015 for Quorum – The Manoa NB No. 7 is the only NB in this election that lacks enough candidates to make quorum to convene their first meeting of the new term. The Commission will need to exercise their powers and duty to appoint two 2) individuals. Currently, there are no candidates willing to serve, but there had been conversations encouraging members to start talking to their neighbors and coming up with a few potentials. Mick encouraged the Commission to explore the possibility of reducing this boards seats because it’s had continual multiple vacancies in one (1) of its subdistricts

 

The consensus was to add this item to the Wednesday, May 29, 2013 at 6:30 p.m. meeting agenda for action. It was strongly recommended that no more than two (2) individuals are appointed, and that the NCO remind the NB chair of this problem and solicit their assistance in finding qualified individuals. 

 

Commission Recess of May 27, 2013 Meeting Due to Memorial Day HolidayPahinui moved and Nekota seconded to RECESS its regularly scheduled meeting of May 27, 2013. The motion was ADOPTED, 8-0-0 (Aye: Finley, Guiffre, Nekota, Pahinui, Stubbs, Tamamoto, Young, and Zahn).   

 

ANNOUNCEMENTS:

 

  • Next Regular Meeting – Due to the Commission action tonight to recess May 27, 2013, the next regular meeting will be scheduled on Monday, June 24, 2013 at 7:00 p.m. at the City Council Committee Meeting Room, Honolulu Hale, Room 205, 530 South King Street. 

 

ADJOURNMENT:  The meeting adjourned at 7:55 p.m.

 

Submitted by,

 

Marie Richardson

Neighborhood Commission Office staff

 

Reviewed by,

Bryan Mick and Sylvia Young

Last Reviewed: Tuesday, June 18, 2013