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DRAFT – REGULAR MEETING MINUTES

MONDAY, JUNE 24, 2013

CITY COUNCIL COMMITTEE MEETING ROOM 205

 

CALL TO ORDER:  Chair Sylvia Young called the meeting to order at 7:00 p.m.

 

Members Present – Robert "Bob" Finley, Loryn Guiffre, Wilson "Kekoa" Ho, Jeanette Nekota, Kathleen Pahinui, Robert "Bob" Stubbs, Claire Tamamoto (Arrived at 7:14 p.m.), Sylvia Young, and Charles Zahn.

 

Members Absent – None.

 

Guests – Bert Narita (Member, Diamond Head Neighborhood Board No. 5), David Jones (Videographer, IMC Hawaii), Rodney Boucher (Member, Ewa Neighborhood Board No. 23), Ron Lockwood (Chair, McCully-Mo'ili'ili Neighborhood Board No. 8, T.L. Biesecker (Member, Aiea Neighborhood Board No. 20), Laura Yoshida (Deputy, Corporation Counsel), Nicole Velasco (Executive Secretary), Romeo Garcia, Bryan Mick, Kazu McArthur, and Marie Richardson (Neighborhood Commission Office staff).   

 

Roll Call of Commissioners, Establishment of Quorum – A roll call of Commissioners established a QUORUM of eight (8) present.

 

Official Welcome! At this time, the Commission officially welcomed Nicole Velasco, Executive Secretary and presented her floral lei.

 

APPROVAL OF MINUTES:

 

Regular Meeting Minutes – February 25, 2013 – Pahinui moved, Ho seconded to approve the regular meeting minutes of February 25, 2013 as circulated. The motion to approve was ADOPTED 8-0-0 (Aye:  Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Young, and Zahn).

 

Regular Meeting Minutes – March 25, 2013 – Pahinui moved, Stubbs seconded to approve the regular meeting minutes of March 25, 2013 as circulated. The motion to approve was ADOPTED 8-0-0 (Aye:  Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Young, and Zahn).

 

Regular Meeting Minutes – April 22, 2013 – Finley moved, Zahn seconded to approve the regular meeting minutes of April 22, 2013 as amended:

 

·         Page 1, 2nd bullet under Public Input, should read as follows: R. Lockwood expressed several concerns… delete Manoa NB No. 7, and insert McCully/Mo'ili'ili NB No. 8.

 

The motion was ADOPTED, 8-0-0 (Aye:  Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Young, and Zahn).

 

Special Meeting Minutes – May 29, 2013 – Pahinui moved, Ho seconded to approve the special meeting minutes of May 29, 2013 as circulated. The motion to approve was ADOPTED 8-0-0 (Aye:  Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Young, and Zahn).

 

PUBLIC CONCERNS:  No public concerns were expressed.

 

NEIGHBORHOOD COMMISSION OFFICE REPORT:

 

Update on Neighborhood Commission Office (NCO) Organization and Staffing – ES Velasco reported the following:

 

·         Staffing/Organization – Currently, there are two (2) vacancies – one (1) secretary position that was vacated last Monday, and looking to be filled by July 1, 2013; and one (1) neighborhood assistant (NA) position which would probably be filled a month later after the secretary. The NCO will be looking at a bit of reorganization and filling the public relations specialists (PRS) position with a staff member in-house, and hopes to be fully staffed by September.

 

Questions, comments and concerns followed:

 

Update Website – It was commented that the NCO website needs to be updated to reflect the current staff changes. The comment was well received and the changes will follow.

   

Update on Neighborhood Board Installation Ceremony – Velasco announced there are 161 confirmed attendees of which 115 of those are board members. Mick worked diligently, with the assistance of Edwards, on setting the program for the installation ceremony.  

 

Update on Neighborhood Plan – There has been some minor changes which have been made; technically, the name is still The Neighborhood Plan 2008. Copies have been printed and ready for distribution.  

 

A brief discussion ensued on a request to have both the NP 2008 and the Guidebook ready for distribution; however, the Guidebook is a separate issue and is later on tonight's agenda for discussion.

 

Update on Status of Pending Complaints – Velasco reported that the most recent complaint (Spreg vs. Cullen) has gone out, and there are 64 pending complaints. On tonight's agenda, hearing dates will be set for Spreg vs. Cullen complaint and the various complaints filed by Steve Knauer. Velasco looks forward to addressing these complaints. 

 

COMMITTEE REPORTS:

 

Elections Committee (EC) – EC Chair Nekota announced a committee meeting will be scheduled to discuss updates and or changes relating to elections; this EC meeting to be held prior to the July 22 full Commission meeting. 

 

Finance Committee (FC) – No update reported at this time; Chair Tamamoto has not yet arrived to the meeting.   

 

Neighborhood Plan Committee (NPC) – NPC Chair Finley is waiting on any suggested changes and intends to schedule a meeting for sometime in August 2013. 

 

COMMISSION BUSINESS:

 

Report on Status of Ewa Neighborhood Board Sanctions/Resolution from Ewa NB Requesting to Lift Sanctions – Chair Young announced that the matter was moot at this point as the sanction period is over. A motion was suggested; however, the NC acknowledged receipt of the resolution, and that no further action is necessary at this point.      

 

Commissioner Claire Tamamoto arrived at 7:14 p.m.; Nine (9) members present.

 

Report on Evaluation Neighborhood Board Visitations – Chair Young announced that the evaluation reports will be forwarded to the Ewa NB as submitted by the NC observers and the Independent Presiding Officer (IPO).  

 

A brief overview was given noting that the reports from the IPO and the NC observers were pretty consistent. Some of the comments were highlighted but the one thing that was most consistent and in agreement was that training is necessary, especially regarding the Ewa NB No. 23. There were three (3) topics also consistent and in agreement with the reports regarded: a) Time Limit Rule – The current chair needs to be more consistent in enforcing the time limit rule for speakers; b) Agenda Planning – When planning the agenda, the current chair should consider limiting the number of presentations and try not to schedule presentations for the same meeting on topics that are controversial and or aggressive; and c) Debate Forum – The NB meetings are not set up as debate forum. The chair enables community members and others to continue debating by not sticking to the rules of speaking.

 

All the members attended the mandatory training sessions that were imposed through the Findings of Fact (FOF). And in general, the NB has shown improvement but need to be more consistent with enforcing the time limits and continually improve the in the areas that the NB was cautioned about.  

 

Kazu McArthur, Neighborhood Assistant for Ewa, agreed with the assessments relating to the time limit rules and the number of presentations on the agenda. As it is currently, the board is a cohesive unit and there is no feeling of aggression amongst the members, and the members are able to agree/disagree in a civil manner. However, there is an outside force that the NB cannot really be faulted. This community member attends meetings pretty regularly and at times he expresses very strong opinions, aggressive behavior, and obscenities. So, whenever this member attends the meeting and is not in a good mood, he repeatedly disrupts the meeting and is uncontrollable.    

 

Questions, comments and concerns followed:

 

  1. Unruly Behavior – It was emphasized that this type of behavior cannot be tolerated and that the unruly member can be removed from the meeting in accordance with the NP. McArthur noted that similar statements had been made in the past, and the unruly community member would just storm off swearing. Also, there was a time during the sanctions period when this member did not attend the meeting, and the meeting ran fairly smoothly.

 

  1. Preparing the Agenda – Although it is the chairs' responsibility to prepare the agenda, a few comments and suggestions were mentioned: a) Clarifying vague or unclear agenda items for better understanding is key; b) Making suggestions to the NB chair should the agenda look real heavy; c) NAs need to intervene when a procedural deviation is about to happen; d) If a warning given by the NA is disregarded by the NB chair, it should be brought to the ES attention for follow-up. The roll of the NA is much more than just a note taker.

 

  1. Chairs Prerogative – Mick added it is ultimately the chairs prerogative of what's on their agenda. The NCO will review the agenda formatting, date, time and location of the meeting; board vacancies if any, etc. However, it is a rebuilding year for NAs, but the NCO will do its best. ES Velasco did provide a sample agenda of the initial convening meeting via email to the NB chair pro-tempts to follow.

 

In response, Mick explained that according to the NP 2008, the first order of business is the election of a presiding officer and other items can be taken out of order.  

 

  1. Evaluation Reports – The evaluation reports of NB visitation to be forwarded to the NB's of Aiea No. 20, Nanakuli-Maili No. 36, Pearl City No. 21, and Ewa No. 23; Mick to forward the reports.

 

  1. Procedure – As a standard procedure, training is necessary for all NB chairs, consistency in practice of rules set forth on the agenda helps with difficult/disruptive people on the board and in the audience in maintaining control of the meeting."

 

PIG Report of NP Guide Book – Zahn reported that the PIG completed the review of the NP Guidebook Book and forwarded the Guidebook to the NCO on May 31, 2013 with changes. ES Velasco acknowledged having received the draft, and apologized that the draft would not be ready for distribution by the installation as there were substantive changes that would need to be reevaluated before going to COR for review. The PIG committee was thanked for the good diagnostic notes, and Velasco hopes to have a draft finalized and through the process by September.

 

Chair Young added that the September timeline is appropriate in that the Conference of Chairs is coming up and perhaps that would be a good time to release the guidebook.

 

The PIG completed its purpose by submitting its final report tonight. Ho moved and Tamamoto seconded the motion to disband the PIG Committee. The motion to disband was ADOPTED, 9-0-0 (Aye:  Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Young, Tamamoto and Zahn).

   

Selection of Hearings Date for Complaint No. 2013-02 Spreg vs Cullen – Discussion ensue talked about holding both hearings on the same date; however, the idea was dismissed. The NC selected the hearing to be held on Thursday, July 18, 2013 at 6:45 p.m., 2nd floor, Honolulu Hale, Council Committee Meeting Room 205.    

 

Selection of Hearings Date to Hear Various Complaints Filed by Steve Knauer – The NC selected the hearing to be held on Monday, July 29, 2013 at 6:45 p.m., 2nd floor, Honolulu Hale, Council Committee Meeting Room 205.   

 

Reappointment of Wilson Kekoa Ho to the Neighborhood Commission – Commissioner Ho's five-year term expires June 30, 2013. Velasco noted that this appointment is the discretion of the Mayor and Mr. Ho did provide a letter of intent for reappointment along with his resume; Velasco will hand deliver Mr. Ho's letter and resume to the Mayor.

 

A brief discussion focused on the NC sending a letter of support for reappointment. Zahn moved, Finley seconded that NC send a letter of support to Mayor Caldwell for reappointment of Wilson Kekoa Ho. The motion to support was ADOPTED 9-0-0 (Aye: Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Young, Tamamoto and Zahn).

      

City Council Appointment to Replace Jeanette Nekota (termed out) – Commissioner Nekota's 2nd five (5) year term expires June 30, 2013. Chair Young noted that this is a City Council appointment and interest individuals have submitted requests to fill the City Council appointment. Nekota noted an interested replacement was Cynthia Rezentes, who is out of the Council District 1 area.

 

Discussion followed with a brief discussion about representation from various Council District areas. Finley suggested sending a letter to the Council District 1 (Kymberly Pine) and Council District 9 (Ron Menor) representatives noting the NC's recommendation. The NC will send a letter to both Council Districts 1 and 9 representatives.  

 

Conference of Chairs (COC) Setting a Date – The NC is tentatively looking at an October 2013 timeline to convene the COC; this timeline could work in with the September timeline for the release of the guidebook.

 

Discussion followed with a tentative date of Saturday, October 26, 2013 (8:00 a.m. to 12 noon). The discussion also focused on convening a special meeting to allow the full Commission to attend the COC. Mick added that the down side to that meeting would be opened to the public as well and comments and testimonies will have to be heard by all in attendance. A question was who can NC asked to allow a special consideration. Unfortunately, this consideration could not be allowed referencing the State Sunshine Law. The other choice would be for the NC to form a PIG where one (1) less than quorum can attend (four (4) Commissioners).

 

Termination of Appointment of the Chief Elections Officer (Bryan Mick) of the 2013 Elections – Finley moved, Stubbs seconded to terminate the appointment of the Chief Elections Officer (Bryan Mick) of the 2013 Elections. The motion to terminate the appointment was ADOPTED 9-0-0 (Aye:  Finley, Guiffre, Ho, Nekota, Pahinui, Stubbs, Tamamoto, Young, and Zahn).

 

ANNOUNCEMENTS:

 

·         Next Regular Meeting – The Neighborhood Commission is scheduled for Monday, July 22, 2013 at 7:00 p.m. at the City Council Committee Meeting Room, Honolulu Hale, Room 205, 530 South King Street. 

·         Installation Ceremony - On Saturday, June 29, 2013, check-in at 8:00 a.m., Orientation at 8:30 a.m., Sunshine Law at 9:30 a.m., and the Installation Ceremony is at 11:00 a.m. Contact the NCO at 768-3710 for more information.

 

ADJOURNMENT:  The meeting adjourned at 8:17 p.m.

 

Submitted by,

Marie Richardson

Neighborhood Commission Senior Clerk

 

Reviewed by,

Sylvia Young

Commission Chair

 

 

 

Last Reviewed: Tuesday, July 16, 2013