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NEIGHBORHOOD COMMISSION

 

DRAFT REGULAR COMMISSION MEETING MINUTES

MONDAY, JULY 26, 2010

HONOLULU HALE, COUNCIL COMMITTEE ROOM, 2ND FLOOR

 

CALL TO ORDER: Vice Chair Sylvia Young called the meeting to order at 6:12 p.m.

 

Members Present – Brendan Bailey (arrived 6:29 p.m.), Ed Gall (arrived 6:17 p.m.), Bob Finley, Wilson Ho (arrived 6:53 p.m.), Ron Mobley, Jeanette Nekota, Bob Stubbs, and Sylvia Young.

 

Members Absent – Sheila Apisa.

 

Guests/Staff – Bernie Young and Cardy Fang (Kalihi Neighborhood Board No. 15), Kaleo Gagne, Chair and Tom Heinrich (Member, Manoa NB No. 7), Roger Olegario and Cruz Vina, Jr. (Member, Pearl City NB No. 21), Ron Lockwood (Chair, McCully-Mo’ili’ili NB No. 8), Bert Narita (Chair) and Barbara Miller (Diamond Head/Kapahulu/St. Louis Heights NB No. 5); Members, Ewa NB No. 23 (Mitchell Tynanes, Rich Hargrave, Marcie Nagata, Tom Berg (Vice Chair), John Gollner, Kurt Fevella, Colby Lynn, Davina Elgarico, Steve Knauer, Roger and Celeste Lacuesta; Rae Gee (Executive Secretary), Theona Kapoi, Pilialoha Gaison, and Marie Richardson (Neighborhood Commission Office staff).    

 

ROLL CALL OF COMMISSIONERS: A roll call of Commissioners established a quorum of five (5) members present (Finley, Mobley, Nekota, Stubbs and Young).

 

CITY MONTHLY REPORTS:

 

Executive Secretary – Rae Gee, Executive Secretary (ES), referred to Neighborhood Commission Office (NCO) staff member Theona Kapoi for an update on the complaints filed with the NCO.  

 

  • Complaints Update – Kapoi noted that of the two informal complaints reviewed, one complaint that involved a statement made at the Waipahu NB No. 22 was NOT in violation of the Neighborhood Plan (NP). The second complaint involving the last sanction hearing is still under review. In addition, 48 complaints under the old/new NP are still outstanding, and since the last Commission meeting, no new complaints were filed with the NCO.   

 

Commissioner Gall arrived at 6:17 p.m.; six (6) Commissioners were present.

 

·         Executive Meetings: Sufficiency of Notice Agenda and Minutes – Information from the Office of Information Practice (OIP) Opinion was circulated to NCO staff and a summary of the guidance was provided for review and implementation for Executive Session minutes and agenda items with Executive Session meetings. The summary guidance was offered in response to a complaint filed with the NCO. It talked about confidentiality, voting, counsel, reports and other general guidance.

  

·         Fiscal Year 2011 Budget – For the Neighborhood Board and Neighborhood Commission were as follows:  

o        Ordinance 2010-2011 appropriated to the NCO $598,000 for salaries and $330,000 current expense; totaling $929,000.

o        Last Year 2010 expenses for the 36 Neighborhood Boards included $4,430 for printing; $16,420 for postage; $8,531 for facility charges; $39,174 for videotaping; and $3,400 for miscellaneous, newsletter, etc.; totaling $71,981.    

o        This year’s 2011 Allocations to the Neighborhood Boards is $2,000 per Board; that’s 36 Boards times $2,000 totaling $66,000. Depending on the board, there may be a need to consider tapings of two (2) to eight (8) times per year.

o        FY2010 Commission Allocation was $4,140; e) the Actual Expenditure Last Year was $2,373; and f) FY2011 Commission Allocation was $2,000, the same as the Neighborhood Board’s budget.

 

            The NCO will be looking cautiously at expenditures and monitoring these expenditures more closely. If         there are any cost savings halfway through the year, the NCO may look at an adjustment. The NCO’s      budget for next year’s election is a separate expense and not included in the figures given. However, due         to a transitioning period of staff, finalizing the 2011 NB budget was delayed. The ES is looking forward     to working with all the NB’s and being more open and transparent.

 

·         Welcome New Staff – Pilialoha Gaison was introduced at this time and is the newest staff member of the

      NCO; please welcome her.    

 

Commission Chair – The Commission Chair’s report was deferred until Chair Bailey’s arrival tonight.

 

PUBLIC CONCERNS:

 

Comments Relating to the Operations of the NCO – T. Heinrich, a member of the audience, state the following:

 

  • NCO Policy Statement – That the ES be encouraged to make available the Neighborhood Commissions Office policy statements.

 

  • NB’s Budget Concern – That the figures tonight regarding the NB’s budget were done without input from any member of the Commission or NB’s, and that the proposal to reduce the NB’s budget will likely interfere with the effectiveness of citizen participation in the decisions of government.

 

  • Request for Resolution – That the Neighborhood Commission (NC) considers a resolution that makes the Commission an advocate for full funding, and making the commission and boards intricate partners.

 

APPROVAL OF MINUTES:

 

Regular Meeting – There being no objections, the Regular Meeting Minutes of April 26, 2010 was APPROVED as CIRCULATED by UNANIMOUS CONSENT 6-0-0 (AYE: Finley, Gall, Mobley, Nekota, Stubbs, and Young).

 

Regular Meeting – There being no objections, the Regular Meeting Minutes of June 28, 2010 was APPROVED as CIRCULATED, 6-0-0 (AYE: Finley, Gall, Mobley, Nekota, Stubbs, and Young).

 

Executive Session Meeting – There being no objections, the Executive Session Meeting Minutes of June 28, 2010 was APPROVED as CIRCULATED, 6-0-0 (AYE: Finley, Gall, Mobley, Nekota, Stubbs, and Young).

 

COMMISSION BUSINESS:

 

Kalihi-Palama Neighborhood Board No. 15 Request for At Large Seats in the District – Cardy Fang, Chairperson and Bernie Young, member, were present to request a change in the membership of the Kalihi-Palama NB No. 15. The board has a 19-member seat and requires a 10-member quorum. There are currently 11-members on the Board and if two members are absent at any one meeting there is no quorum. Fang and Young are looking to go back to the board in August to propose amending the motion to divide the current membership into two subdistricts; the concern would be obtaining quorum and therefore a delay addressing the issue.    

 

Commissioner Bailey arrived at 6:29 p.m.; seven (7) Commissioners present.

 

Discussion followed focusing that tonight’s agenda calls for a change of the membership to at-large seats in the district. The Board’s motion is requesting to change the board’s seats to all at-large and decrease its current 19-member seat.

 

It was noted that changing the Board’s boundary to two subdistricts involves an amendment of the Board’s initiative petition, and redistricting the Board’s boundary, calls for a public hearings process. But according to the NP Section 2-15-108 (b), relating to the number of board members, the Commission can by an affirmative vote of at least two-thirds of it’s membership increase or decrease the amount of board member’s on a board from each district or sub district. Another clarification was that if the Commission took any action at all tonight, it would have to be on what the board voted at the May 19, 2010 meeting: a) to reduce the number of members; and, b) to make them all At-Large representatives. It was clear at this point, that Fang and Young stands on their earlier request to take the matter back to the Board for discussion at their August 2010 regular meeting.

 

Nekota moved, Bailey seconded to defer the matter until the Kalihi-Palama NB’s August 2010 meeting. Discussion ensued on the topic that the impact of this change is major and involves a significant amount of people in the district; therefore, the motion to defer any action until the board has the opportunity to clarify the request was favored. The motion was ADOPED, 7-0-0. (Aye: Bailey, Finley, Gall, Mobley, Nekota, Stubbs, and Young.)

 

Questions, comments and concerns followed: Referring to the reduction of board member seats, the question of who makes that determination is that of the board and not the Commission. In general, the number attained at a meeting to perform quorum should determine the number of seats that the board should have; for example if eight (8) is the number that is easily to attain quorum, then the membership should be 15-members.     

 

Commissioner Ho arrived at 6:53 p.m.; eight (8) Commissioners were present.

 

Formation of a Committee for the Neighborhood Board Member Guidebook – In order to establish a NB Member Guidebook committee, the Permitted Interaction Group (PIG) formed in March 23, 2009 needs to be disbanded; members of the PIGroup included Commissioner Gall and Mobley, and board members, Tom Smyth and Debbi Glanstein.

 

Commissioner Mobley recommended that it would be beneficial to disband the existing PIG prior to the establishment a committee; and as this committee proceeds forward, it can appoint PIG’s for specific tasks of this committee.

 

A question was raised that the agenda did not indicate the disbanding the PIG, and that some members of the PIG might consider the lack of notice to disband the PIGroup questionable.

 

Stubbs moved and Ho seconded to defer the formation of the Neighborhood Board Member Guidebook to the next Commission meeting at which time properly noticed. No discussed followed. The motion was ADOPTED, 7-1-0 (Aye: Bailey, Finley, Mobley, Nekota, Stubbs, and Young. NO: Gall).

 

REPORTS:

 

Neighborhood Plan Committee – Bob Finley reported that the Committee met July 19, 2010 to address the issues on the proposed changes, and would like the Commission’s support to move forward with planning the public hearings. A preferred date of October 15, 2010, in compliance with the 45-day time-frame.

  

Nekota moved and Ho seconded that the Commission accept the findings of the NP Committee that was reported tonight and to move forward with scheduling the public hearing. Discussion followed: Finley will present a written report at the Commission’s meeting in August. The motion ADOPTED, 8-0-0 (Aye: Bailey, Finley, Gall, Mobley, Nekota, Stubbs, and Young).

 

Neighborhood Board Training Committee – Jeanette Nekota announced the next Training Committee meeting is Monday, August 23, 2010, at 6:00 p.m., prior to the Regular Commission meeting.  

 

ANNOUNCEMENTS:

 

  • Next Regular Commission Meeting – Scheduled for Monday, August 23, 2010 at Honolulu Hale, Council Meeting Room, 2nd Floor at 7:00 p.m.

 

ADJOURNMENT:  The meeting adjourned at 7:05 p.m.

 

 

Submitted by,

 

Marie Richardson

Neighborhood Assistant

 

Thursday, July 21, 2011

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