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REGULAR MEETING MINUTES – DRAFT

MONDAY, NOVEMBER 26, 2012

CITY COUNCIL COMMITTEE MEETING ROOM

 

CALL TO ORDER:  Chair Sylvia Young called the Neighborhood Commission meeting to order at 7:02 p.m.

 

Members Present – Loryn Guiffre, Wilson “Kekoa” Ho, Jeanette Nekota, Robert “Bob” Stubbs, Claire Tamamoto, Sylvia Young, and Charles Zahn.

 

Members Absent – Robert “Bob” Finley and Kathleen Pahinui.

 

Guests – Bert Narita (Member, Diamond Head NB No. 5), Senator Jo Jordan, T. Biesecker (Member, Aiea NB No. 20), Ariel De Jesus (Member, Ewa NB No. 23), Kamilla Chan (Deputy, Corporation Counsel), Tom Heinrich (Executive Secretary), Bryan Mick and Marie Richardson (Neighborhood Commission staff).

 

ROLL CALL OF COMMISSIONERS:  A roll call of Commissioners established a quorum of seven members present. ES Heinrich gave notice that Pahinui would not be attending tonight’s meeting due to an early morning flight to Kauai for business.   

 

APPROVAL OF MINUTES:

 

Regular Meeting Minutes – September 24, 2012 – Deferred.

 

Special Meeting Minutes – October 10, 2012 and October 22, 2012 – Deferred.  

 

PUBLIC INPUT:  No public input was shared.  

 

EXECUTIVE SECRETARY’S REPORT: Tom Heinrich highlighted on the following;

 

City Council Resolution 12-276 Adopted on November 14, 2012 – Authorizes Intergovernmental Agreements with Public High Schools for Videography Services – According to the City Charter, a Council resolution must be done annually because it involves an agreement with another governmental agency. In this case, the contract is with the State Department of Education for James Campbell High School and Radford High Schools to service the Ewa NB No. 23 and the Aliamanu/Salt Lake/Foster Village NB No. 18. There had been potential interest by other schools, but that did not work out for this fiscal year. Resolution 12-276 was adopted on November 14, 2012 and is good until November 13, 2013. A Council resolution must be submitted annually, and the next would preferably be submitted by October 1, 2013. Both high schools receive $200 per meeting, which is $10 more then the current contract vendor, IMC Hawaii (David Jones).      

 

Update on Neighborhood Commission Office (NCO) Organization and Staffing – The budget provides for 17 full time positions. Currently, there are 16 filled positions with Theona Kapoi on maternity leave until January 2, 2013. The 17th member, Catherine Edwards, is expected to join the NCO staff as the Elections Clerk on Monday, December 3, 2012, pending final notification.

 

Administration Transition from Mayor Peter Carlisle to Mayor-Elect Kirk Caldwell -- Schedule and Issues – The NCO was informed that Friday, December 7, 2012 is the deadline for Mayor-Elect Caldwell’s Transition Team to receive resumes from interested persons. All staff members of the NCO are appointees of the Mayor, and therefore, encouraged to submit personal resumes to request continued service with the NCO. If Heinrich is not reappointed by January 2, 2013, Bryan Mick will continue as Acting Executive Secretary until appointment is made. It was also noted that the transition has had other effects on the rest of the Cabinet members as well.  

 

Heinrich hopes that all staffing be kept in service to help make the transition as smooth as possible. The NCO is a key component of the Office of the Mayor, and having to deal with the scope 33 neighborhood boards, the Neighborhood Commission, and the upcoming elections schedule is very critical.

Mayor-Elect Kirk Caldwell will be the first elected Mayor that has served as a member on two neighborhood boards; the Manoa NB No. 7 (in the ’80) and the Kaimuki NB No. 4 (in the ‘90s). 

 

Neighborhood System Planning Calendar – The following dates were highlighted with some overlaps: 1) December 3 – Catherine Edwards, clerk vendor is scheduled to join the NCO staff; 2) December 5 – Effective date of elections vendor, Everyone Counts Inc.; 3) The Neighborhood Commission will January 28, 2013 is the next regular meeting of the Neighborhood Commission.        

 

2013 Neighborhood Board Elections Update – Interested persons may apply for candidacy from December 15, 2012 to February 22, 2013. Voting online for Neighborhood Board candidates will take approximately April 25 to May 17, 2013. Once certified by the Chief Elections Officer, the results will be announced. Installation will take place sometime in June 2013, prior to the new term which starts July 2012 to June 2015. Mick reported that Everyone Counts will be matching the candidates with their profiles, thus less chance for errors. A second service contract vendor, EMS&S will be doing the printing of passwords, etc.

 

COMMITTEE REPORTS:

 

Elections Committee – Chair Jeanette Nekota, Members Ed Gall, Loryn Guiffre, Sylvia Young (ex officio) – An Elections Committee meeting has been scheduled for Thursday, December 20, 2012, tentatively to be held at Kapolei Hale.

 

Finance Committee – Chair Claire Tamamoto, Members Kekoa Ho, Kathleen Pahinui, Sylvia Young (ex officio) – A brief discussion ensued regarding the possibility of holding the Finance Committee meeting the same day as the Elections Committee meeting. Committee Chair Tamamoto will try to coordinate something.  

 

Neighborhood Plan Committee – Chair Bob Finley, Members Bob Stubbs, Sylvia Young – There were no updates; Committee Chair Finley was absent tonight.

 

COMMISSION BUSINESS:

    

Appointment of Members to Neighborhood Commission CommitteesChair Young appointed Charles Zahn to the Elections Committee; there were no objections.

 

Appointment of the Chief Elections Officer for the 2013 Neighborhood Board Elections Pursuant to Neighborhood Plan Section 2-17-102Tamamoto moved, Nekota seconded the recommendation of Bryan Mick as Chief Elections Officer. Discussion followed:  Bryan Mick was recommended as the chief elections officer for the 2013 Neighborhood Board Elections. ES Heinrich read aloud, Section 2-17-102 of the Neighborhood Plan relating to duties of the chief elections officer. By UNANIMOUS CONSENT, Bryan Mick was appointed Chief of Elections Officer for the 2013 Neighborhood Board Elections, 7-0-0 (Aye: Guiffre, Ho, Nekota, Stubbs, Tamamoto, Young, and Zahn).

 

Appointment of the Chief Monitoring Officer for the 2013 Neighborhood Board Elections Pursuant to Neighborhood Plan Section 2-17-103 – Heinrich recommended deferring this item, noting that it is still early in the Board elections process. Mick mentioned that previously the League of Women voters (Piilani Kaopuiki) monitored the voting sites. However, issues occurred with supplying observers. Currently, voting can be done online or by telephone. Chair Young deferred this item to the Elections Committee who will be scheduling a meeting in December 2012.  

    

Scheduling of Complaint Hearing for Complaint No. 2012-09, Executive Secretary Heinrich v. Kimo Kelii, Pursuant to Neighborhood Plan Section 2-18-101(f) – Chair Young relayed that she had reviewed the calendar schedule and noted December 11, 12 and 13, 2012 as open dates. However, Chair Young will not be available on December 12, 2012. Discussion followed noting that the complaint is against Board member Kimo Kelii and not the entire Board. Chair Young noted that receiving no response is not an automatic default. Further discussion ensued with December 13, 2012 being the preferred date.  

 

Evaluation Visitations of the Neighborhood Boards and Alternative Evaluation Efforts – Discussion ensued with the following comments. It was noted that four (4) commissioners are in the same area as several neighborhood boards (Nuuanu to the Leeward Coast). One (1) Commissioner disagreed about the visits to Board meetings, stating that she would have to go alone, which is a safety concern. It was explained that other Commissioners have paired-up and attended the board meetings.

Consideration of Scheduling the Next Conference of Chairs Pursuant to the Rules and Procedures of the Neighborhood Commission Section 2-11-203Heinrich wanted to bring awareness to the Commission that the last Conference of Chairs (COC) was held September 24, 2011, and encourage the Commission to look at doing another COC sometime in 2013. It was also suggested that this matter be included on the January 2013 Commission agenda.

 

Planning of Future Neighborhood Commission and Committees Meeting Calendar, Presentations, Topics, and Training 

 

ANNOUNCEMENTS:

 

  • The Neighborhood Commission will be in recess and NOT meet in December 2012. The Neighborhood Commission’s next regular meeting is tentatively scheduled for Monday, January 28, 2013 at 7:00 p.m. at the City Council Committee Meeting Room, Honolulu Hale, Room 205, 530 South King Street. The Commission’s regular meetings are scheduled for the fourth Monday of each month, unless otherwise noticed.

 

  • Next meeting dates of the Elections Committee, Finance Committee, and Neighborhood Plan Committee.

 

ADJOURNMENT:  The meeting adjourned at 8:30 p.m.

 

 

Submitted by

 

Marie Richardson

Neighborhood Commission

Last Reviewed: Tuesday, January 22, 2013